Today companies are faced with an ever-increasing range of regulatory requirements. Ensuring compliance is becoming more and more complex to monitor. Having a clear understanding of where the risk of non-compliance is greatest is essential.
While organizations are compelled by law to be compliant with acts and regulations, there are also industry standards and stakeholder expectations which companies are required to conform to.
Organizations are faced with having to manage a wide range of compliance requirements. This is often done through various compliance initiatives which generally start as projects to meet specific requirements. However, in order for compliance management programs to be effective, they need to be repeatable, sustainable, and visible.
Traditionally, this is managed using a variety of stand-alone or spreadsheet-based systems. Such environments do not provide clear visibility into an organization’s risk and compliance profiles. They also compromise efficiency and increase the risk of non-compliance.
A central platform for risk
The IsoMetrix Compliance Management Solution provides a central platform and an integrated risk based approach to manage all compliance requirements faced by organizations.
The solution provides a robust compliance management framework which seamlessly integrates with the IsoMetrix Enterprise Risk Management, the IsoMetrix Health, Safety, Environment and Community Management and the IsoMetrix Sustainability Management solutions to name a few.
Compliance risks faced by an organization are identified, controls to protect an organization from these risks are designed and implemented, the effectiveness of the implemented controls is monitored and reported upon, allowing for the resolution of compliance difficulties as they occur.
An organization’s compliance universe typically includes applicable legislation as well as standards, guidelines and internal policies. These can be integrated into the IsoMetrix Compliance Universe from third party suppliers or easily created as compliance templates by your users directly in the solution.
While the compliance templates give the organization the flexibility to manage compliance against their entire compliance universe, organizations typically require a more structured approach specifically when dealing with legislative compliance. To this end IsoMetrix offers a tailored legal compliance universe with legal content provided and updated by your third party legal content provider.
The implementation of the IsoMetrix Compliance Management Solution provides many organizational benefits.
Tailored legal compliance
Your organization’s tailored Legal Compliance Universe is populated with all the acts (both national and provincial) and regulations including legal codes and legal standards which are material to the organization. The material sections of each piece of legislation are summarized in plain English, with the applicability and potential penalties of each section clearly displayed.
For the legal universe to remain valuable, and to comply with the requirements of ISO, OHSAS and King III for example, it is updated regularly. The updates include the identification of new, amended and additional applicable legal requirements as well as updating full versions and actual text of identified legislation. Summaries of applicable sections in laymen’s terms, the classification of legislation and the linking of applicable search topics are also updated.
The Legal Update Bulletin sends users periodic updates of new acts, regulations, bills, draft regulations, notices, white papers and green papers, local and provincial legislation and newsworthy items in the legal universe. News Flashes are sent to users informing them of the relevant notifications as and when they are published in Government Gazettes.
Based on the user’s selection of a relevant topic or a particular legal document, the Compliance Risk Assessment generates compliance checklists directly from the compliance universe. The organization is then able to assess the compliance risk for each requirement, knowing that they are assessing against their current requirements and the latest legislation.
A combined assurance approach
The compliance risk assessment can also include a combined assurance approach.
Controls for all high-risk compliance issues are identified and documented through the Control Identification and Assessment module.
These assessments form the basis of on-going control monitoring via scheduled assessments or through control self-assessments which are conducted regularly by the control owners throughout the organization. Once again the control monitoring can include a combined assurance approach.
The Non-Compliance Register enables the management of business incidents, loss events and non-compliances as an integral part of the compliance management framework. These can be logged and investigated, and action plans can be set up to correct problems and prevent recurrence.
The dashboards, powered by QlikView, allow non-compliance to be viewed at all levels of the organization. The QlikView dashboards are provided to every user as part of an international OEM agreement.
Consolidated Action Plans are compiled via the Central Action Manager collating all actions arising from all compliance modules. The management team is able to ensure accountability is taken for specific tasks through the alerts and dashboards, driving continual improvement within the organization.
All of these benefits are visible through QlikView’s insightful and interactive dashboards which are designed to drive operational improvement at all levels of the organization.
The dashboards allow you to view compliance risk across the entire organization.
Key control weaknesses and failures are easily identified and addressed.
Trends become visible in non-compliance incidents allowing you to implement necessary change.
The implementation of the IsoMetrix Compliance Solution allows for many organizational benefits, the most important of which is integration, real-time visibility and indicator performance against strategic initiatives and compliance conditions. IsoMetrix helps to drive accountability in these areas through the allocation and monitoring of actions to individuals.
The IsoMetrix Compliance Solution gives your organization an all-encompassing view of your tailored legal and regulatory compliance universe.
- Consistent, repeatable and visible compliance assessments, against those requirements defined within your organization’s compliance universe, are facilitated.
- Control management is streamlined enabling process owners to take direct responsibility for managing controls and allowing auditors to focus on key compliance risks.
- The tracking of action plans to address any non-compliance, compliance risk or deficient control is enabled.
- Comprehensive compliance dashboards are provided, offering enterprise visibility into compliance and highlighting issues which need to be addressed.
Whilst IsoMetrix comes with a host of solution templates for the management of all aspects of GRC, it is an agile tool and is therefore exceptionally easy to tailor the solution to your organization’s requirements or even to configure new solutions around bespoke requirements.
Here is a typical module for compliance assessment rating. If you wanted to capture an additional field such as compliance ranking formula, this can be achieved in minutes simply by going into the module editor.
The software can be easily tailored to align with your internal compliance management methodologies unique to your industry and organization.
Seamless integration with IsoMetrix Enterprise Risk Management, IsoMetrix Health, Safety, Environment and Community Management and IsoMetrix Sustainability Management is provided.
If you are interested in finding out more information, please contact us.
The IsoMetrix compliance management software solution provides you with a central platform for integrated risk management that seamlessly integrates with other IsoMetrix solutions such as environmental resources and environment, health and safety management, and social sustainability.
For compliance management software to be effective, it needs to be repeatable, sustainable, and visible.
Traditionally, compliance is managed using a variety of stand-alone or spreadsheet-based systems. Such environments compromise efficiency and increase the risk of non-compliance because they do not provide clear visibility into an organization’s risk and compliance profiles.
The innovative, hyper-agile platform IsoMetrix is built on enables us to provide our customers with solution templates that are based on industry best practice, and also to tailor the solution to accommodate specific processes and methodologies.